Cataloging and Metadata Services

Materials Workflow

Scores

• Scores ready for cataloging have two places of origin: Acquisitions and Media.
  Acquisitions scores will be brought to the music cataloger’s cubicle.
  Media scores will be placed on the “scores backlog” shelf in media—it is the responsibility of the music cataloger to check this area regularly.
• Cataloged scores have one of two destinations:
  Scores in pamphlet binders (35 pages or less with a single signature) are placed on the labeling cart near the student computer.
  Scores that go to the bindery (36 pages or greater, or multiple signatures, or standing orders) are placed on the bindery cart in Acquisitions. See bindery procedures for instructions on how to scan items to bindery.
  If any score needs to be reviewed prior to labeling, place on the NLC review cart.

Compact discs

• CDs ready for cataloging are always placed in the gemtrac compact shelving area labeled “CDs backlog.” It is the responsibility of the music cataloger to check this area regularly. Occasionally Media will deliver rush compact discs to the music cataloger.
• Cataloged compact discs are placed on the labeling cart near the student computer.
  If any CD needs to be reviewed prior to labeling, place on the NLC review cart.
   

Rush items

Any item containing the following needs to be processed as a rush item

• Items marked "rush"
• Item containing a "requested by" note

Cataloging Guidelines

Cataloging and Metadata Services follows best practices for LCGFT, LCMPT, and RDA available from MLA.

Sources of information

Scores

1. Title page
2. Cover
3. Caption

Sound recordings

1. Disc label
2. Container (cover then spine)

Type of Record (Leader/06):

“c” for scores (OCLC workform = Scores)

“j” for sound recordings (OCLC workform = Sound Recordings)

Part: Music Parts (008/21): Mandatory if applicable for scores
 

FMus: Format of Music (008/20): Mandatory
 

Comp: Form of composition (008/18-19): Mandatory

DtSt Type of Dates: Mandatory. Consult OCLC BF hierarchy.

Lang: Mandatory.
zxx for no linguistic content

 

Other typical fixed fields: AccM, LTxt

007 Physical description fixed field (Sound recordings): Mandatory for sound recordings. Pay attention to $e (configuration of playback channels) and $n (capture/storage techniques).

007 _ _ s $b d $d f $e s $f n $g g $h n $i n $m e $n d
(compact disc, stereo, digital capture)
 

024 (UPC/ISMN): Mandatory if applicable
 

028 Publisher number: Mandatory if applicable.
First indicator: 0 for sound recordings. 2 or 3 for Scores.
Second indicator: 2 (Note, no added entry). 
028 0 2 $a ANZ-0061 $b Anzic Records
 

033 Date/Time and Place of an event: Mandatory if applicable
 

041 Language code: Mandatory if applicable
041 0_ No translation present for primary content
041 1_ Translation present for primary content
 

046 Special coded dates: Recommended for manifestations containing a single work.

046 _ _ $k 1876 $2 edtf
 

047 Form of composition: Mandatory when fixed fields Comp=mu
 

050 _4 LC call number: Mandatory for scores
See AV/Music Cataloging Call Numbers for more information
 

099 Local call number: Mandatory for sound recordings. Supply from the Google Sheet.
See AV/Music Cataloging Call Numbers for more information

099 _ _ $a CD 11187
 

100 Creator: Mandatory if applicable
 

240 Uniform title: Mandatory if applicable
 

245 Title/SOR: Mandatory.
 

246 Variant titles: Mandatory if applicable.

 

250 Edition statement: Mandatory if applicable. Format statement also considered to be an edition statement recorded in 250 field.

250 _ _ $a Study score

250 _ _ $a Full score
 

264 Publication information: Mandatory
 

300 Physical Description: Mandatory. Record the duration or pagination of the primary content in subfield $a

300 _ _ $a 1 audio disc (39:44) ; $c 4 3/4 in.

300 _ _ $a 1 score (32 pages) ; $c 29 cm

*Score and parts in the same size

300 _ _ $a 1 score (16 pages) + 2 parts ; $c 31 cm

*Score and parts in different sizes

300 _ _ $a 1 score (16 pages) ; $c 31 cm
300 _ _ $a 2 parts ; $c 25 cm
 

306 (Duration)

               306 _ _ $a 000700 (recorded for score, also record in 500 field)

 

336,337,338: Mandatory
 

340 Physical medium: Mandatory for sound recordings

340 _ _ $b 4 3/4 in. (compact disc)
 

344 Sound Characteristics: Mandatory for sound recordings ($a, $b, $g, $c). Record all sound characteristics in separate fields for original cataloging.

344 _ _ $a digital $2 rdatr

344 _ _ $b optical $2 rdarm

344 _ _ $g stereo $2 rdacpc

344 _ _ $c 1.4 m/s

 

347 Digital File Characteristics: Mandatory for sound recordings

347 _ _ $b CD audio

348 Format of notated music: Mandatory for scores

348 _ _ $a score $2 rdafnm (score)

348 _ _ $a score $2 rdafnm        
348 _ _ $a part $2 rdafnm (score + part)

348 _ _ $c staff notion $2 rdafmn
 

380 Form of work: Do not use. Remove from record for music materials.

382 Medium of performance: Mandatory, with the exception of opera.

            382 01 $a piano $n 1 $s 1 $2 lcmpt

500 Source of the title proper: Mandatory for all sound recordings. Mandatory if not using title page for scores.

500 _ _ $a Title from disc label (compact disc)
 

500 _ _ $a Cover title (score)

 

500 Notes: Mandatory if applicable for sound recordings

               500 _ _ $a Biographical and program notes in English on container insert

               500 _ _ $a Composer's note in German with English and French translations (546 field not used when a score is the primary content, i.e., non-linguistic)

               500 _ _ $a Duration: approximately 7 min.
 

505 Contents: Mandatory if applicable/Use judgment. Record contents as they actually appear in the resource, not as they may be listed differently somewhere (e.g., in alphabetical order). In general, do not use the enhanced/subfielded 505.

505 0 _  $a Illuminatio : for viola and orchestra (2008) (23:44) -- Whistles and whispers from Uluru : for recorders and string orchestra (2007) (13:57) -- Symphony no. 8 (2010) (25:32)
 

508 Production credits: Mandatory if applicable for sound recordings--use for sound engineers, producers, etc.

508 _ _ $a Producer, Andreas Koch
 

511 Performers: Mandatory if applicable for sound recordings.

511 0 _ $a Hilary Hahn, violin ; New York Philharmonic ; Esa-Pekka Salonen, conductor
 

518 Date/time and place of the event: Mandatory if applicable for sound recordings. This field should be formatted and is paired with MARC 033 field.

518 _ _ $o Recorded $d 2013 March 15, $p Dallas, Texas
 

546 Language note: Mandatory if applicable.

546 _ _ $b Staff notation
546 _ _ $a German words
(score)

546 _ _ $a Sung in English
(sound recording)
 

650 LCSH: Mandatory

 

655 Index term: Genre/Form: Mandatory; use LCGFT.

            655 _ 7 $a Scores. $2 lcgft
            655 _ 7 $a Art music. $2 lcgft (pair for classical music scores, use "Art music" if narrower terms like "Symphonies" are not available for use)

 

700 Personal name access points: Add relationship designators to all personal name access points as defined in RDA Toolkit Appendix I. Add relationship designators in WEMI order.
Scores: Give authorized access points to all contributors (arrangers, editors, translators, etc.)

Sound recordings: Give authorized access points to all contributors (performers, conductors, etc.), with the exception of producers from field 508. If a sound recording features a particular ensemble (traced in 710), only add tracings for members of the ensemble in 700 in cases when they are featured prominently as soloists.

700 1 _ $a Bruno, Malcolm, $e editor
700 1 _ $a Adams, Peter H., $e arranger of music
(score)

700 1 _ $a Hahn, Hilary, $e performer
700 1 _ $a Salonen, Esa-Pekka, $e conductor
(sound recording)
 

710 Corporate bodies: Give access points for all corporate bodies and add relationship designators. If a sound recording features a particular ensemble (traced in 710), only add tracings for members of the ensemble in 700 in cases when they are featured prominently as soloists.

710 2 _ $a New York Philharmonic, $e instrumentalist

710 2 _ $a New York Choral Artists, $e singer
 

775 Other edition entry: Use good judgement--for re-releases of sound recordings.

775 08 $i Reproduction of (manifestation): $a Handel, George Frideric, 1685-1759. $t The water music : (complete). $d London : Decca, [19--]. $h 1 sound disc ; 12 in. $o LXT.2988 $w (OCoLC)223206702
 

978 for cataloging statistics: Mandatory

               978 _ _ $d 20110103 $c SP $t nlc $l m $v 1
               (sound recording)

               978 _ _ $d 20191015 $c SP $t nlc $l score $v 1
               (score)

 

YT, 2024-03 rev