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Copy of Interlibrary Loan ILLiad: Creating a new account

This guide will walk you through the process of creating an account and using interlibrary loan at TCNJ Library. The interlibrary loan service is called ILLiad.

Creating a new account

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

Create your ILLiad account

First Time Users - Register Your ILLiad Account

The first time you log into ILLiad, you will see the New User Registration form.

  • Enter all information requested.
  • Required fields are indicated with an asterisk “*”.
  • The email address you enter must be your TCNJ email address (it must end with
    @tcnj.edu).
  • After entering your user information and reading the copyright statement, click
    the button “Submit Information” at the bottom of the page.
  • If an error has been made, or if all required fields have not been filled out, an
    error message will appear at the top of the page. Complete required fields and
    click “Submit Information” again.

New Registration

Update user information

Changing account information

  • If you need to change your account information, login to your ILLiad account and click Change User Information

Subject Guide

Profile Photo
Bethany Sewell

Interlibrary Loan Contact Information

ill@tcnj.edu

609-771-2028

ILL Office Hours:
Monday - Friday: 8:30 am - 4:30 pm

Making a request

ILL instruction Video

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

Making a request

Choose the type of request:

  • You can request Articles, Books, Book chapters, and more. 
  • Under New Request, choose what type of request you want to make.

 

On the request form:

  • Include as much citation information as possible such as title, author, publication date, etc. 
  • If you include the item's ISSN or ISBN your request will usually be processed more quickly.
  • Click "Submit Request" to complete your request.

Subject Guide

Profile Photo
Bethany Sewell

Interlibrary Loan Contact Information

ill@tcnj.edu

609-771-2028

ILL Office Hours:
Monday - Friday: 8:30 am - 4:30 pm

Receiving Interlibrary Loan Requests

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

Viewing electronically received articles

Viewing your articles

  • You will receive an email when your request has been filled. 
  • From the email, you can go to ILLiad to login to access your electronically delivered articles. 
  • Articles posted will only remain accessible 30 days from the date of posting.

 

Book Requests

Books and other physical materials will be available for pick up at the library circulation desk. You will receive an email notifying you of the ILL materials ready for pick up.

Subject Guide

Profile Photo
Bethany Sewell

Interlibrary Loan Contact Information

ill@tcnj.edu

609-771-2028

ILL Office Hours:
Monday - Friday: 8:30 am - 4:30 pm

Interlibrary Loan FAQs and policies

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

FAQs

Who May Request ILL Materials

Those eligible to place an ILL request at TCNJ Library are:

  • Current and retired faculty and staff.
  • Currently enrolled graduate and undergraduate students.

The conditions of this service are set by the Interlibrary Loan Code of the American Library Association and by the regulations of individual lending libraries. All guidelines reflect these conditions and encourage cooperation from everyone for the most effective service.

Materials That May Be Requested

Interlibrary loan requests will be limited to research materials that are not owned by TCNJ and are necessary to meet the study, instructional, and research needs of TCNJ faculty, staff, students, and alumni.

  • A loan or a copy may be requested from another library, although the lending library decides in each case whether or not it will provide a particular item.
  • Items missing or withdrawn from The College of New Jersey Library collection.
  • Missing pages from TCNJ Library material.
  • Users who require extensive use of materials from other institutions will be encouraged to work with a subject specialist for assistance in arranging access to needed materials.

Materials That Generally May Not Be Requested

Most libraries will NOT ordinarily lend the following types of materials:

  • TCNJ owned books available on reserves.  (we will make a copy of one chapter).
  • Reference material such as encyclopedias and dictionaries (copies of excerpts are often filled)
  • Rare or valuable material, including manuscripts
  • Bulky or fragile items that are difficult or expensive to ship
  • Unique material that would be difficult or impossible to replace
  • Books published within the present year
  • Lengthy or complete runs of periodicals — journals, magazines, or newspapers 
  • Many libraries will not lend theses or dissertations if they are readily available on microfilm. If the owning library will not lend, the user will be provided with instructions on how to purchase a microfilm copy.
  • Materials for class reserves

Number of ILL Requests Allowed

There are not limits on the number of requests made.

Length of Time for Processing ILL Requests

  • Turnaround time may be as short as a few hours for articles. Books and some articles may take up to two weeks depending on availability. Turnaround time may be affected by scarcity of sources, distance of sources, holidays and weekends, or incomplete information about the requested item. Requests that must be sent internationally usually take considerably longer.

How To Submit ILL Requests

  • The Web forms for requests are available at https://tcnj.illiad.oclc.org/illiad/logon.html.
  • Complete one ILL request form for each item (or book chapter/article/etc.) needed. Each form must be as complete as possible in order to facilitate handling by other libraries and to ensure prompt and accurate completion of the request.
  • Required and helpful information about the requested item include the following elements:
Media Instructions
Books Include book title, author(s)/editor(s), ISBN, publisher and publishing date.
Journal, Magazine, or Newspaper Articles Include unabbreviated periodical title, ISSN, author, title of article, volume, issue, date and pages.
Conference Proceedings Include full, unabbreviated conference title and sponsoring body, author, title, publisher, date and pages.
Patent Include patent number, issue date (month, day, year), country of origin, patent title and author.
Theses or Dissertations Include author and title of the work, the university granting the degree and the date of the degree.
Audiovisual Materials Include title, author, date, and producer or company

Checking the Status of ILL Requests

Notification When ILL Materials Are Received

  • Notification that material has arrived will be communicated by e-mail.
  • Articles and book chapters will be delivered to the library user’s ILLiad Interlibrary Loan account.
  • Interlibrary loan materials are not mailed to library users.

Loan Periods

  • The loan time for borrowed material is set by the lending library and exact dates are indicated on an insert clipped to the material. 
  • See the tab above for renewals.
  • In the interest of maintaining good relations with the lending libraries, due dates must be honored. If a borrower disregards due dates their library borrowing privileges will be blocked and fines will be charged.
  • Return books to the Access Services Desk. Do not return Interlibrary Loan materials via the library book drop, campus mail, or US mail. Books must have the Interlibrary Loan inserts clipped inside when returned.

Costs and Fines

Interlibrary loan is provided free of charge to TCNJ faculty/staff, and students.   

Overdue fines will be assessed in accordance to the Library's Fines, Charges, and Payments Policy as approved by the TCNJ Board of Trustees.

Overdue fines* $0.50/day
Lost Book Charges** Current cost of lost book or $50.00 (if cost is not attainable)
   

Lost, Stolen, and Damaged ILL Materials

  • Failure to return overdue interlibrary loan items may result in the suspension of both interlibrary borrowing privileges and TCNJ library borrowing  privileges and a bill for replacement of the item. Replacement charges are at the discretion of the lending library and may include both the cost of the material and a processing fee.
  • All fines and fees assessed at the Library are transferred to Student Accounts after 90 days.

Unable to Submit ILL Requests

You will be blocked from submitting an Interlibrary Loan request, if you have overdue items.

For more information contact Interlibrary Loan at ill@tcnj.edu.

Subject Guide

Profile Photo
Bethany Sewell

Interlibrary Loan Contact Information

ill@tcnj.edu

609-771-2028

ILL Office Hours:
Monday - Friday: 8:30 am - 4:30 pm

About Interlibrary Loan

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

Welcome to interlibrary loan at TCNJ

Interlibrary Loan (ILL) ILL obtains books, articles, book chapters, and other research materials not owned by TCNJ for students, faculty and staff. Due to copyright restrictions alumni may ONLY request books and not articles.

 

Non-TCNJ Library users are not eligible for TCNJ ILL services; however we encourage all public patrons to use their local public libraries for all ILL needs.

 

ILLiad is the resource sharing management software used by TCNJ Library to process all ILL requests. The ILLiad system allows patrons to place ILL requests, track requests, check due dates, renew items, and view ILL borrowing history. Every patron is required to fill out a one-time registration form to set up an ILLiad account. Each item must be requested online at TCNJ Library's website through the patron’s ILLiad account.
The Interlibrary Loan Department E-mail is ill@tcnj.edu

 

Copyright Notice

NOTICE: WARNING OF COPYRIGHT RESTRICTIONS

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

"Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement."

The College of New Jersey Library reserves the right to refuse to accept a copy request if fulfillment of that request involves violating copyright law.

Subject Guide

Profile Photo
Bethany Sewell

Interlibrary Loan Contact Information

ill@tcnj.edu

609-771-2028

ILL Office Hours:
Monday - Friday: 8:30 am - 4:30 pm

Renew an ILL Book

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

Renew an ILL book

You can renew your ILL books by logging into your ILLiad account and chosing a book to renew.  

  • You may request a renewal as early as 14 days before the due date and 7 days after the due date. 
  • The lending library will let us know if the renewal is approved and the new due date - you will receive an email with the updated information.
  • If the renewal is denied by the lending library, you will receive an email requesting that the item is returned by the last due date
  • If you are unable to renew a request in your ILLiad account, please notify the interlibrary loan office at ILL@tcnj.edu

 

Step 1. View Checked items

Step 2. Choose item to renew

Step 3. "Renew Request"

Subject Guide

Profile Photo
Bethany Sewell

Tracking your requests

ILLiad Status

How to see your outstanding requests

Once you have placed a request, you can login to your ILLiad account and going to "Outstanding Requests" on your ILLiad main menu to see the progress of your request. Definitions of ILLiad statuses are provided below:

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

ILLiad Status Definitions

Awaiting Conditional Processing: A potential lending library has responded to the request and is asking ILL to clarify part of the request or to comply with special conditions before they will lend the item.

Awaiting Copyright Clearance: ILL is reviewing an article request to determine if copyright fees must be paid.

Awaiting Customer Contact: Your book has arrived at the library and ILL staff are processing it for you.  You will be notified by email when the book is ready for you to pick up at the Access Services Desk.

Awaiting DD Stacks Searching: Your requested item is owned by TCNJ Library and ILL staff are pulling the item  to scan and send to you.

Awaiting Document Delivery Processing: Your requested item might be owned by TCNJ Library and ILL staff are checking the library records.

Awaiting Purchase Decision:   No lending library will loan us this book.  A subject specialist is reviewing the title for possible purchase for the TCNJ Library collection.

Awaiting RAPID Request Sending: Your request has been sent to a group of potential lending libraries that are known for a quick turn-around time.

Awaiting Request Processing: Your request has been submitted to ILL. ILL staff will review your request for any problems. Requests are processed in the order in which they are received through ILLiad.

Awaiting Unfilled Processing: Your request has been sent to potential lending libraries. However, these libraries have been unable to fill your request. ILL is trying to locate additional libraries that may own the material. This process may take some time.

Cancelled by Customer: You have cancelled the request. Cancelled requests can be found and resubmitted at a later time at “View --> Cancelled Requests.”

Cancelled by ILL Staff: ILL has cancelled your request. ILL will inform you of the reason for the cancellation by email.

Checked Out to Customer: You have checked out your book from the Access Services Desk.

Delivered to Web: Your article or book chapter has been delivered to your ILLiad account.  Go to View—> Electronically Received Articles to find your article.

Request Finished: You have returned your material to the library where you picked it up, and the material has been returned to ILL, and successfully shipped

Request in Processing: Your request is being processed by ILL staff to be sent to potential lending libraries.

Request submitted to Lending Libraries: Your request has been sent to a group of potential lending libraries. ILL is waiting for responses from these libraries indicating if they will fill your request.

 

Subject Guide

Profile Photo
Bethany Sewell

Re-requesting an expired item

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

Re-requesting an expired item

How to clone and re-request an expired item:

  1. Logon to your ILLiad account and choose "History" > "All Requests"
  2. Open the Transaction Number (TN) of the request you wish to re-request.
  3. Choose Clone Request at the top of the screen.
  4. Review the details of the request and "Submit Request"

Subject Guide

Profile Photo
Bethany Sewell

Interlibrary Loan Contact Information

ill@tcnj.edu

609-771-2028

ILL Office Hours:
Monday - Friday: 8:30 am - 4:30 pm

Canceling a request

Access your ILLiad account

Enter your user TCNJ username and password below.

Then press the Logon to ILLiad button to continue.

Access Your ILLiad Account

ILLiad Logon



First time users will be asked to fill out a brief registration form before using ILLiad.

Canceling a request in ILLiad

How to cancel a request:

  1. Logon to your ILLiad account and find "Outstanding Requests" in the main menu.
  2. Open the Transaction Number (TN) of the request you wish to cancel.
  3. Choose Cancel Request at the top of the screen.

Interlibrary Loan Contact Information

ill@tcnj.edu

609-771-2028

ILL Office Hours:
Monday - Friday: 8:30 am - 4:30 pm